PRIVACY POLICY – English Version
Last updated: November 1st, 2025
This Privacy Policy explains how Laura Ponchel / Laura Ponchel Photography, established in the Netherlands, collects, uses, stores, and protects personal data when providing professional photography services and when visitors use this website.
By visiting this website or using my services, you agree to the terms of this Privacy Policy.
1. Introduction
In accordance with the transparency obligations under Dutch law (Article 3:15d of the Dutch Civil Code) and EU regulations, users of the website https://www.lauraponchel-photo.com are informed of the identity of the website owner and parties involved in its operation:
- Company name : Laura Ponchel Photography - KvK registration: 71158790 - VAT Number: NL002487451B32
- Owner: Laura Ponchel - Lampongstraat 12, 1094 AV Amsterdam, The Netherlands - Phone: +31 6 57 634 104
- Website Creator, Publication Manager & Webmaster: Laura Ponchel - Email: lauraponchelphoto@gmail.com
- Hosting Provider: Hostinger International Ltd., 16 Raffles Quay, #33-03, Hong Leong Building, Singapore, 048581
2. General Terms of Website Use
By using the website https://www.lauraponchel-photo.com, the user fully accepts the present terms of use. These terms may be updated at any time, and users are encouraged to consult them regularly.
The website is normally accessible at all times. However, technical maintenance may result in temporary interruptions. Whenever possible, users will be notified in advance.
The content of the website may be updated at any time by Laura Ponchel. Users agree to check the Privacy Notice frequently to stay informed of potential changes.
3. Description of Services
The purpose of the website https://www.lauraponchel-photo.com is to provide information about the professional activities of Laura Ponchel Photography.
All information provided on the website is intended for reference only and may change over time. Although efforts are made to keep the content accurate and current, errors or omissions may occur. Neither the website owner nor third-party partners can be held responsible for these inaccuracies.
4. Intellectual Property
All elements available on this website—including text, images, graphics, logos, icons, and software—are the exclusive property of Laura Ponchel or used under license.
Any reproduction, modification, publication, or adaptation of any part of the website, by any method, is prohibited without prior written permission from Laura Ponchel.
Unauthorized use of any website content constitutes an infringement and may lead to legal action under applicable Dutch and EU laws.
5. Data collected
5.1. Data provided directly by clients
Name, role, company name
Email address, telephone number
Billing information (address, VAT number, etc.)
Project-related information
5.2. Data collected during photography assignments
Photographs and video footage of individuals
Names or identifiers provided for captioning (if applicable)
5.3. Data which might be collected via this website
Contact form submissions
IP address and browser details (for security)
Cookies (see section below)
6. Purposes of Data Processing
Personal data is processed for the following purposes:
To communicate with clients and respond to inquiries
To prepare quotes, contracts, and invoices
To deliver photographic services
To provide access to online galleries
To protect my legitimate business interests
To comply with legal obligations (tax, accounting, etc.)
Photographs are processed solely for delivering agreed services and usage licenses.
7. Legal Basis (GDPR Article 8)
Data is processed based on:
Contract performance
Legal obligation
Legitimate interest (security, portfolio management, internal administration)
Consent (only when required, e.g., newsletter subscription)
8. Sharing of Data
I only share personal data with:
Hosting providers (gallery platforms such as Pixieset and Hostinger.
Email and website hosting providers
Accounting services
Other subcontractors essential to the service (when applicable)
All partners comply with GDPR.
No personal data collected from the website is sold, transferred, or disclosed to third parties without consent, except in the event of a transfer of business operations, in which case the acquiring party would assume the same obligations.
Databases are protected under EU and Dutch regulations governing database rights.
9. Data Retention
Administrative and billing data: 7 years (legal requirement in the Netherlands)
Online galleries: 1 year
Photographs: kept according to contractual agreement or until deletion is requested when allowed
10. Security
I implement technical and organisational measures to ensure protection of personal data, including:
Secure hosting
Limited access controls
Encrypted galleries
Strong authentication
11. Rights of Individuals
Under GDPR, you have the right to:
Access your data
Request correction
Request deletion (when legally possible)
Restrict or object to processing
Request data portability
Requests can be sent to: lauraponchelphoto@gmail.com
I respond within 30 days.
12. External Links and Cookies
The website may contain links to third-party websites. Laura Ponchel is not responsible for the content of these external sites.
Browsing on https://www.lauraponchel-photo.com may result in cookies being placed on the user's device. Cookies do not allow personal identification but store information related to the browsing experience. They are used for navigation, analytics, and performance purposes.
Users may refuse cookie installation. However, refusal may limit access to certain website features.
Cookie settings depend on each browser.
13. Data Breaches
In case of a data breach, Laura Ponchel will follow Dutch legal requirements and notify the Autoriteit Persoonsgegevens when necessary.
14. Limitation of Liability
Laura Ponchel and the present website cannot be held liable for direct or indirect damage caused to the user’s device when accessing the website, including damage resulting from:
- the use of outdated or incompatible hardware,
- technical issues, bugs, or incompatibilities.
No liability is accepted for indirect damages such as loss of income, business interruption, loss of opportunity, or any other consequential loss resulting from the use of the website.
Interactive features (e.g., contact forms) are available to users. Laura Ponchel reserves the right to delete, without prior notice, any content submitted that violates Dutch law, EU regulations, or commonly accepted standards (including racist, defamatory, abusive, or pornographic content).
15. Applicable Law and Jurisdiction
All disputes relating to the use of the website https://www.lauraponchel-photo.com are governed by Dutch law.
Exclusive jurisdiction is granted to the courts of Amsterdam, The Netherlands.
16. Relevant Legislation
- General Data Protection Regulation (EU 2016/679)
- Dutch GDPR Implementation Act (UAVG)
- Dutch Civil Code – Articles relating to electronic commerce
- EU e-Commerce Directive 2000/31/EC
17. Glossary
- User: Any individual or legal entity using the website.
- Personal Data: Any information relating to an identified or identifiable natural person as defined by GDPR Article 5.
PRIVACY POLICY – Nederlandse versie
Laatst bijgewerkt: November 1, 2025
1. Inleiding
Deze Privacyverklaring legt uit hoe Laura Ponchel / Laura Ponchel Photography, gevestigd in Nederland, persoonsgegevens verzamelt, gebruikt, bewaart en beschermt bij het leveren van professionele fotografiediensten en bij het gebruik van deze website.
Door deze website te bezoeken of mijn diensten te gebruiken, gaat u akkoord met deze Privacyverklaring.
2. Verwerkingsverantwoordelijke
Laura Ponchel Photography
Lampongstraat 12, 1094AV Amsterdam - Netherlands
Email: lauraponchelphoto@gmail.com – Phone: +31657634104
KvK registration: 71158790
VAT Number: NL002487451B32
3. Welke gegevens verzamel ik?
3.1. Gegevens die direct door klanten worden verstrekt
Naam, functie, bedrijfsnaam
E-mailadres en telefoonnummer
Facturatiegegevens (adres, BTW-nummer, etc.)
Projectinformatie
3.2. Gegevens verzameld tijdens fotografie-opdrachten
Foto’s en video’s van personen
Namen of identificatiegegevens voor onderschriften (indien van toepassing)
3.3. Gegevens verzameld via deze website
Contactformuliergegevens
IP-adres en browserinformatie
Cookies (zie sectie hieronder)
4. Doeleinden van verwerking
Persoonsgegevens worden verwerkt voor:
Communicatie en beantwoording van aanvragen
Opstellen van offertes, contracten en facturen
Het leveren van fotografiediensten
Toegang verlenen tot online galerijen
Bescherming van mijn gerechtvaardigde belangen
Naleving van wettelijke verplichtingen (belasting, administratie)
Foto’s worden uitsluitend verwerkt voor uitvoering van de opdracht en licenties zoals overeengekomen.
5. Wettelijke grondslag (AVG Artikel 6)
Verwerking vindt plaats op basis van:
Uitvoering van een overeenkomst
Wettelijke verplichtingen
Gerechtvaardigd belang (veiligheid, administratie, portfolio)
Toestemming (alleen wanneer vereist)
6. Delen van gegevens
Ik deel persoonsgegevens alleen met:
Hostingproviders (fotogalerijplatforms zoals Pixieset / Pic-Time / etc.)
Hosting van e-mail en website
Boekhoudservices
Eventuele onderaannemers wanneer noodzakelijk
Alle partners voldoen aan de AVG.
Persoonsgegevens worden niet verkocht.
7. Bewaartermijnen
Administratieve en facturatiegegevens: 7 jaar (wettelijke verplichting)
Online galerijen: 1 jaar
Foto’s: volgens contract of tot verwijdering mogelijk is
8. Beveiliging
Ik neem passende technische en organisatorische maatregelen, waaronder:
Veilige hosting
Beperkte toegangscontrole
Versleutelde galerijen
Sterke authenticatie
9. Rechten van betrokkenen
U heeft het recht om:
Uw gegevens in te zien
Uw gegevens te corrigeren
Verwijdering te vragen (voor zover mogelijk)
Verwerking te beperken of bezwaar te maken
Gegevensoverdraagbaarheid aan te vragen
Verzoeken kunnen worden gestuurd naar: lauraponchelphoto@gmail.com
Ik reageer binnen 30 dagen.
10. Cookies
Deze website gebruikt mogelijk cookies voor:
Functionaliteit
Analyse
Beveiliging
Bezoekers kunnen cookies uitschakelen in hun browserinstellingen.
11. Datalekken
In geval van een datalek volg ik de Nederlandse wetgeving en meld ik incidenten aan de Autoriteit Persoonsgegevens indien vereist.
12. Wijzigingen van deze verklaring
Deze Privacyverklaring kan worden bijgewerkt. De meest recente versie wordt altijd op deze pagina gepubliceerd.